If you’ve ever tried offering multiple appointment types (with multiple team members 😅) inside HighLevel — and kept the booking flow clean and customer-friendly — you know it can get messy fast.
One minute you’re setting up calendars like a pro. Next thing you know, your client’s customers are asking, “Wait, which link do I use again?”
I get it. I’ve been there.
Luckily, there’s a simple trick buried in HighLevel that solves this whole mess: calendar groups.
And if you’re not using them yet? You’re gonna want to.
The Problem: Too Many Calendars, Not Enough Clarity
Let’s say you’re running a service-based business. You offer:
- Consultations
- Follow-ups
- Team-specific services
- And maybe different appointment types for different departments…
That’s a lot of links. And if each one lives on its own separate calendar page, it becomes a UX nightmare real quick.
That’s exactly what came up on a recent HL Pro Tools call with our in-house genius Mario Aldayuz (Head of Partnerships at HL Pro Tools).
The Fix: Calendar Groups (aka Your New Favorite Feature)
Mario showed us how to take all those scattered calendar links and turn them into one slick, centralized scheduling page.
With calendar groups, you can:
✅ Bundle multiple calendars (per service, team member, location, etc.)
✅ Show them all on one clean interface
✅ Let users choose the option that fits them, not the one they happen to get sent
Think of it like this: Instead of sending new clients on a wild goose chase to find the right appointment link, you hand them one page. One link. One smooth booking experience.
How to Set It Up (And Look Like a Pro Doing It)
Here’s the high-level version of what Mario walked us through:
✨ 1. Create individual calendars for each team member or appointment type.
✨ 2. Use “Calendar Groups” to organize them under one umbrella.
✨ 3. Embed the calendar group on your site or link to it directly.
✨ 4. Test it live — make sure the right options appear based on what you grouped.
Pro tip: Keep your naming and descriptions clean. The group page should feel like one seamless experience — not a Frankenstein monster of calendar links.
Example: What a Dentist Got Right
Mario gave a great real-world example. A dental office offering:
- Cleanings
- Braces consultations
- Cosmetic treatments
Instead of 3 separate calendar links, they built one calendar group with all appointment types under it. Now the patient sees everything clearly — no confusion, no drop-off.
Simple move. Big impact.
TL;DR: Calendar Groups = Less Chaos, More Bookings
📌 Stop sending 5 different booking links.
📌 Use calendar groups to keep things clean.
📌 Make your client (or your team) look like absolute pros.
If you’re not using this feature, now’s the time. It’s just sitting there waiting to make your life easier.
And if you want more ways to streamline and scale your HighLevel setup? We’re sharing everything at 👉 hlprotools.com
Cool Free Thing: Get the Testimonial Workflow We Actually Use
Before someone hires you or buys from you… they need trust.
And nothing builds trust faster than a solid ⭐️ testimonial.
So here’s the deal: I want to give you our exact Testimonial Workflow — the one we use at HL Pro Tools to collect, organize, and publish client feedback without lifting a finger every time.
🛠️ Works inside HighLevel
📸 Includes request templates
✅ Makes testimonials automatic
