Let’s be honest: AI tools are cool until they break your flow, confuse your team, or just… don’t work how you thought they would.
I get it—I’ve been there.
So when my friend Mario Aldayuz, Head of Partnerships at HL Pro Tools, hosted a live Zoom session breaking down the most common AI + HighLevel headaches (and how to fix them)—I knew we had to share the best parts.
If you’re using HighLevel (or want to use it better), here’s what you need to know 👇
First, Let’s Talk AI Fundamentals (Without Making It Boring)
Mario kicked things off by reminding us what AI really is:
“AI is just math… but super-powered math that feels like magic when it works.”
And when it does work, it can:
- Automate your outreach 🔄
- Personalize client experiences 💬
- Save you hours of repetitive work ⏳
The catch? When it doesn’t work, it’s usually because of bad data, clunky tools, or regulatory stuff you didn’t even know existed.
So let’s break those down…
Challenge #1: GPT Tools That Can’t Access Live Data
One attendee asked why TypingMind, a popular GPT interface, couldn’t connect to live data for smart answers.
🛠️ The fix? Use TextCortex.
TextCortex doesn’t just generate content—it can:
- Organize projects into folders 📁
- Pull in live web data 🌐
- Respond based on real-time inputs ⚡
It’s a serious upgrade for agencies that want context-aware AI without becoming devs overnight.
Challenge #2: SMS Deliverability and Compliance 🤯
This one’s a killer. You’re sending AI-generated texts… but they’re not landing. Or worse—getting flagged.
Mario dropped a gem here:
“If your SMS campaigns are failing, it’s probably a deliverability issue—not a copy problem.”
He recommended pairing GPT actions with MyCRMSim to:
- Test your deliverability BEFORE sending
- Stay compliant with A2P (Application-to-Person) rules
- Avoid the dreaded carrier block
Pro tip: Always test your GPT + SMS combo before going live. Trust me, your Twilio bill will thank you.
Challenge #3: Cold Emails That Aren’t Hitting
No session would be complete without someone asking:
“What’s the best AI workflow for cold email?”
And while Mario didn’t go full deep-dive (stay tuned for future sessions), he did hint at:
- Using GPT to write contextual first lines
- Pulling live data into your prospecting workflows
- Automating multi-step nurture without sounding like a robot
We’re cooking up more on this inside HL Pro Tools, so keep your eyes peeled 👀
TL;DR: AI Is a Cheat Code (When You Know Where to Look)
If you’re hitting walls with GPT, HighLevel, or automation in general…
👉 It’s not you.
👉 It’s usually a tool mismatch, missing data, or a tiny compliance detail that makes everything grind to a halt.
That’s exactly why we built HL Pro Tools—to help agencies actually get results with this stuff, not just talk about it.
Want Help Fixing These Things for Good?
We troubleshoot and build AI workflows every day for HighLevel users.
So if you’re stuck—or just want to build smarter from the start—come hang with us:
👉 Visit hlprotools.com and let’s unlock your next level.
Cool Free Thing: Steal My Testimonial Workflow ⭐️
Before you can help businesses with your service, you need one thing: trust.
And what builds trust fast? 👉 Testimonials.
In the spirit of free stuff…
I want to give you our Testimonial Workflow—the same process we use to:
✅ Collect killer testimonials automatically
✅ Organize and edit them without chaos
✅ Use them to win more deals (on autopilot)
🎉 Get the walkthrough here and plug it right into your HighLevel account.
