Let me guess—you’ve got multiple appointment types, a handful of team members, and a scheduling system that’s starting to feel like a game of Tetris. 😵‍💫

I’ve been there.

And during a recent HL Pro Tools live session (if you haven’t joined one yet, you’re missing out), Mario Aldayuz, Head of Partnerships at HL Pro Tools, broke down one of HighLevel’s most underrated features that way too many users are sleeping on…

👉 Calendar Groups.

Yup. Not just regular calendars. Calendar Groups—and trust me, these things are 🔥.

Let’s talk about what they are, why they matter, and how they’ll clean up your scheduling chaos without confusing your clients.

Welcome to the Front Door of Your Scheduling Experience

You know how annoying it is when you have to send someone a different link for each service?

• “Here’s the link to book a strategy call.”
  
• “Oh, and here’s the one for onboarding.”
  
• “Wait, you need tech support? One sec…”
  

Stop the madness.

With calendar groups, you can send ONE link that includes multiple appointment types—and let the client choose what they need, all in one slick, intuitive interface.

Real Example from the Call: The Dental Clinic Dilemma

During the session, Mario shared a gem 💎:

A dental practice was sending separate booking links for cleanings, ortho, and cosmetic services. Not only was it messy, but clients were bouncing around trying to find the right appointment. 😩

Solution? Calendar groups.

Now they’ve got one branded booking page with all services listed in one place. It’s clean. It’s clear. And clients actually complete the booking process (no more rage quits).

Why You Should Be Using Calendar Groups

Let’s break it down:

✨ More options. Less clutter.
🧩 All calendars on one unified page.
📱 A cleaner mobile experience (critical).
🧑‍💼 Perfect for teams with multiple providers or departments.

If you’re working with coaches, sales teams, consultants, clinics, or anyone offering a mix of services… this is a no-brainer.

How to Set It Up (Quick and Easy):

Here’s how I roll with calendar grouping inside HighLevel:

1. Create Individual Calendars
   
   • One for each team member, service type, or booking flow.
     
2. Go to Calendar Settings > Groups
   
   • Click Create Group, give it a clear name (like “Book an Appointment” or “Choose Your Service”).
     
3. Add Your Individual Calendars to the Group
   
   • Drag, drop, and organize them however you want.
     
4. Grab the Group Link and Share It Everywhere
   
   • Embed it on your site, drop it in emails, or use it in automations.
     

Now your clients get one link, all the choices.

Pro Tips from the Pros

✅ Use naming conventions to keep it clean (think “Strategy Call – 30 Min” vs. just “30 Min”)
✅ Brand the group with a custom title and description so clients instantly know they’re in the right place
✅ Embed it into your funnels for a seamless journey
✅ Don’t forget to test the mobile view—most users book from their phones 📱

Final Thoughts

Listen, scheduling shouldn’t be a bottleneck—it should be butter smooth. 🧈
HighLevel’s calendar grouping feature helps you look pro, stay organized, and give your clients an experience they’ll actually enjoy.

So if your calendar setup still feels like digital duct tape… 💡 it’s time for an upgrade.

Want More Game-Changing HighLevel Tips?

Come hang with us over at HLProTools.com.
We’ve got plug-and-play tools, done-for-you workflows, and weekly Zoom calls to make sure your agency is actually using HighLevel to its full potential.

👉 Check out HLProTools.com now — your future self will thank you.