Look, I get it. AI is cool. It’s flashy. It feels like magic when it works.
But when it doesn’t? 😩 Suddenly you’re knee-deep in broken workflows, confused bots, and clients wondering if your “smart system” is actually smart at all.
If your AI workflow in HighLevel is too complicated, it’s gonna break.
So let’s fix that. Here’s how to keep AI in HighLevel running smooth and actually helpful.
The Voice AI Problem You Didn’t Know You Had
If you’ve tried building voice AI flows, you’ve probably hit this wall:
“The bot keeps messing up when someone calls in about something urgent.”
Sound familiar?
Most people are out here writing paragraphs for the AI to process… and then wondering why it responds like it’s having an existential crisis.
💡 Key mindset shift:
The simpler the prompt, the smarter the AI.
So instead of asking your AI to “analyze the emotional urgency of the situation and respond accordingly,” just ask:
🗣 “Is this an urgent issue? Yes or no.”
No fluff. No drama. Just a binary response.
Fixing Voice AI in 3 Steps
If you’re dealing with inconsistent bot responses, especially around things like urgency, here’s your playbook:
✅ Ask simple, direct questions.
Don’t leave room for interpretation. Make it black and white.
✅ Hard-code your fallback responses.
If something’s urgent, don’t leave it up to AI to decide. Route that call immediately to a human.
✅ Trim the fat in your prompts.
The more complex you make the AI prompt, the dumber the AI gets.
Tattoo that on your workflow.
Layering in Other AI Tools (The Right Way)
A lot of people try to Frankenstein AI tools together—ChatGPT here, TextCortex there, sprinkle in some Hey Levi—and then they wonder why nothing talks to each other.
Here’s the fix:
🛠 Build a system that actually makes sense.
Each AI should have one clear job:
- ChatGPT → long-form responses and summarization
- TextCortex → fast content for emails or social posts
- Hey Levi → real-time call summaries and follow-ups
Stop trying to make one AI do everything. It’s like trying to run a business with just one VA—it’s gonna collapse.
Final Thought: Simplify or Perish
The people who win with AI in HighLevel aren’t the ones with the fanciest flows…
They’re the ones who keep it simple, repeatable, and built around clear logic.
Start there, and suddenly your AI actually helps your business instead of becoming another fire to put out.
Need more tools, shortcuts, and straight-up cheat codes for HighLevel?
👉 Go here next: hlprotools.com
Cool Free Thing
Before you can help businesses with your service, you need to establish trust.
And the quickest way to earn trust? ⭐️ Testimonials.
In the spirit of free stuff… I want to give you my team’s Testimonial Workflow.
This process makes gathering, editing, and organizing testimonials stupid easy. We use it across tons of client accounts, and it just works.
