Every Tuesday, we host a HighLevel advanced coaching session that I promise is way more exciting than it sounds. 💡 

This week? Mario Aldayuz—Head of Partnerships at HL Pro Tools—took us on a deep dive into HighLevel’s API universe using N8n.

Now, if that sounds nerdy, buckle up—because the strategies Mario shared could literally cut your workload in half, make your team faster, and finally get those onboarding bottlenecks off your back.

I’ve said it before, and I’ll say it again: Automation isn’t just a time-saver—it’s a business multiplier.

Let’s break down what went down 👇

Why You Need These Automations (Yes, You)

If you’re still manually creating subaccounts or assigning users inside HighLevel…
Stop. Immediately. You’re wasting time you’ll never get back. 🧠

Mario showed us how to automate all of this with N8n, the low-code tool that puts Zapier to shame. The real flex? You can create scalable, reliable systems that don’t break every time you sneeze or duplicate a step.

Here’s why it matters:

✅ No more repetitive setup tasks
✅ Less human error
✅ Onboarding clients in minutes, not hours

Let’s Talk Strategy: The 3 Moves You Should Steal

This week’s session wasn’t just theory—it was full-on action mode. These are the three strategies you can (and should) implement ASAP:

1. Auto-Creating Subaccounts (aka “Locations”)

Mario walked us through sending a simple POST request using N8n to spin up a brand-new HighLevel location with the right agency ID.
⚠️ Pro tip: Don’t confuse your agency ID with your relationship ID—they’re not the same.

2. Assigning Users with Pre-Built Roles

No more copying and pasting user data manually. Use N8n to assign users to the right locations dynamically—with roles and permissions baked in. It’s plug, play, and done.

3. Updating Custom Values Like a Boss

HighLevel’s API lets you update custom values, but the magic is in mapping those fields to the right client data. Mario used a .map() function (yes, that’s code—but chill, it’s simple) to auto-align fields with survey inputs.

Why It Matters for the Future (AI’s Coming Fast)

This stuff isn’t just about saving time today—it’s about future-proofing your agency.

As AI tools like Whisper, Botpress, and vector databases become more common, you’ll need a rock-solid automation foundation to build on. 

If you can’t automate a user signup yet, how are you going to run advanced AI workflows next quarter?

Need Help Making This Happen?

I get it—this stuff can feel overwhelming, especially when you’ve got 12 clients texting you during lunch. 

If you’re thinking “this is cool, but I need someone to build it for me…”, you’re in the right place.

That’s exactly why we built HL Pro Tools—to help SaaS and agency owners automate smarter, scale faster, and actually enjoy running their business again.👉 Check out hlprotools.com and let’s get your backend cleaned up, your workflows automated, and your time finally freed up.