HighLevel can literally run your entire business if you let it. But sometimes, with great power comes… well, a bit of confusion.

If you’ve ever found yourself drowning in scheduling links, overwhelmed by too many calendars, or just tired of sending clients 43 different URLs to book a call… this post is for you.

I was on a Zoom session recently with Mario Aldayuz, Head of Partnerships at HL Pro Tools, and he dropped a gem 💎 about one of the most underrated features in the HighLevel calendar stack: Calendar Groups.

Let me break it down 👇

Wait, What Are Calendar Groups?

If you’ve never touched this feature, you’re not alone. Most people skip right over it and end up overcomplicating their scheduling. Here’s what it does:

Calendar Groups let you bundle multiple calendar options onto a single, clean, client-facing page.

That means no more juggling separate links for team members, service types, or appointment categories. It’s one booking link to rule them all.

Real-Life Example (No Tooth Fairy Required)

Mario gave this awesome example that made it click for me:

Imagine you’re running a dental clinic. You’ve got three types of appointments—cleanings, orthodontics, and cosmetic consults. Most people would create three separate calendars and send clients three separate links. 😬

Instead, with calendar grouping, you just send one link. The client lands on a single page, sees all the appointment types available, and boom—done.

✅ Cleaner UI
✅ Happier clients
✅ Fewer headaches for your team

Pro Tips from the Call

Here’s what I took away from the Zoom call (and immediately implemented):

🛠️ Create calendar groups for teams, services, or appointment types that are related.
🧠 Think like the user — what’s the simplest path for them to book with you?
🚀 Test the group view before you go live to make sure it looks 🔥 and functions properly.

And this part’s important:

“Simplify the path. If it takes more than 2 clicks to book, you’ve already lost people.” — Mario (aka the Calendar Whisperer)

Big Picture: Why This Matters

Customer experience is everything. Every little friction point in your booking flow costs you leads, calls, and ultimately revenue.

Calendar groups are the kind of “hidden gem” feature that can quietly revolutionize your onboarding and scheduling experience. The best part? It’s already built into HighLevel—you just need to use it.

Cool Free Thing: My Testimonial Workflow

Before you can help businesses with your service, you need to establish trust.
The fastest way to do that? ⭐️ Testimonials.

In the spirit of sharing cool (and actually useful) stuff—I’m giving away our exact Testimonial Workflow.

👉 This is what my team uses to:

• Gather testimonials
  
• Clean them up
  
• Organize and deploy them for max credibility

Wanna swipe it? You can. Get the free walkthrough here You’ll thank me later.

Final Word

If you’re looking to get the most out of HighLevel (without the trial-and-error pain), head over to hlprotools.com. We’ve packed it with tools, templates, and workflows built by power users for power users.

Make HighLevel work for you—not the other way around.