Ever set up a HighLevel workflow for your recurring webinar, only to find out half your list didn’t show… and the other half forgot it even existed?

Yeah—I’ve been there too. 😩

In a recent Zoom training hosted by my guy Mario Aldayuz ( Head of Partnerships at HL Pro Tools), we walked through real-world ways to clean up webinar automations, simplify recurring event workflows, and get your systems working like they actually should.

So if you’re running a recurring webinar—for onboarding, lead gen, or even just to flex your expertise—this post is for you. 💪

The Problem: Webinar Chaos Without Clear Automation

Here’s what most people do (and why it doesn’t work):

• They manually email reminders the day before
  
• Or they set up a basic sequence without using event-based logic
  
• Or worse… they forget to update the webinar link 😬

Result? Missed opportunities. No-shows. And that awkward moment when someone asks for a replay you forgot to record.

Mario’s Evergreen Webinar Blueprint

Mario broke down a simple but super effective approach for building evergreen Monday webinars using HighLevel’s built-in tools.

Here’s how it works:

✅ The 3-Part Evergreen Webinar Flow:

1. Create a dedicated webinar landing page
   Simple. Clean. One goal: get people signed up for this week’s session.
   
2. Use “event start date/time” + wait steps
   HighLevel lets you set reminders based on exact time triggers—like “1 hour before webinar” or “3 days before.” No guesswork needed.
   
3. Tie in email + SMS reminders
   The key? Stack them. Email + text. Because let’s face it—people need multiple nudges.
   

Pro Tip: Use a dynamic link field if you ever rotate Zoom or WebinarJam URLs. Saves time and face. 😉

Why This Matters (More Than You Think)

A solid webinar workflow isn’t just about saving time. It’s about:

• 📈 More consistent attendance
  
• 🔁 Scalable automation (so you’re not rebuilding every week)
  
• ✨ Better client experience (because nothing’s worse than a broken Zoom link)

Bottom line: Your webinar shouldn’t feel like a brand-new launch every week.

When done right, this system runs in the background—on autopilot—and keeps your calendar (and pipeline) full.

How HL Pro Tools Can Help

Look, I get it—HighLevel is powerful, but sometimes it feels like you need a developer and a therapist to set things up right.

That’s where we come in.

At HL Pro Tools, we help agencies like yours:

• 🔧 Build smarter automations
  
• 🧪 Troubleshoot weird workflow issues
  
• 📞 Hop on weekly calls for hands-on help
  
• 🧑‍💻 Provide fully white-labeled support if you need it

So whether you’re just starting out or scaling fast, we’ve got your back.

👉 Check us out at hlprotools.com

Cool Free Thing: Want More Testimonials Without Begging? ⭐️

Before you can help a business with your service, they’ve gotta trust you.
And what builds trust faster than anything?

🔥 Testimonials.

So, in the spirit of awesome free stuff, I want to give you our Testimonial Workflow—the exact system my team uses to collect, edit, and organize killer client feedback.

Here’s what it helps you do:

• 📥 Gather testimonials on autopilot
  
• ✂️ Clean up and edit them without back-and-forth
  
• 🧩 Drop them into funnels, websites, emails, and more

👉 Grab the free walkthrough here